Coach Bus Prices: How Much Does a Bryan Coach Bus Rental Cost?

The average cost of renting a coach bus in Bryan is about $200 to $375 per hour, $1,400 to $2,400 per day, or $4,000 to $6,000 per week. This price covers the use of the bus, driver’s wages, fuel, and standard onboard amenities like reclining seats, climate control, and luggage storage. Optional upgrades like WiFi, power outlets, or ADA-accessible features may increase your rate slightly. If you’re traveling outside Bryan—such as to Houston, Dallas, or San Antonio—expect to pay for additional mileage, tolls, and overnight accommodations for your driver. During peak seasons like Aggie football games or graduation weekends, prices may be higher due to increased demand.

For smaller groups, minibuses are a more affordable option, starting at $150 per hour or $1,200 per day. These vehicles seat 18 to 35 passengers and are perfect for shuttling wedding guests between venues in Downtown Bryan, transporting corporate teams to meetings in College Station, or running airport transfers to Easterwood Field (CLL).

Several key factors will determine the final price of your Bryan coach bus rental:

• Travel Dates: Rates are highest during peak season (September–November and March–May) when Texas A&M University events, weddings, and festivals drive up demand. Booking during the off-season or on weekdays can save you money.
• Trip Duration: Longer trips cost more overall but less per hour. Most companies require a 4- or 5-hour minimum for local charters. Multi-day rentals are billed by the day plus expenses.
• Distance and Itinerary: Local trips within Bryan-College Station are cheaper than out-of-town journeys to Houston, Austin, or Dallas. Expect to pay extra for mileage, tolls (like on SH 249 or Beltway 8), and parking fees at venues such as Reed Arena or Kyle Field.
• Bus Size and Type: Full-size 56-passenger coaches are the most expensive, followed by mid-size minibuses (25–35 seats) and sprinter vans (10–15 seats). Premium features like leather seats, restrooms, or PA systems may increase your rate.
• Lead Time: Booking at least 2–3 months in advance gives you the best selection and pricing. Last-minute reservations (less than 2 weeks out) may incur rush fees or limited availability.
• Special Requests: ADA-accessible buses, trailers for extra luggage, or branded wraps will add to your cost. Be sure to specify any must-have amenities when requesting a quote.

In addition to these core factors, there are a few other considerations that can impact your Bryan bus rental cost:

• Driver Accommodations: For overnight trips, you’ll need to provide a hotel room for your driver. This should be a private room at a reasonably priced hotel (2- or 3-star) near your destination. If your itinerary includes multiple late nights and early mornings, factor in the cost of additional lodging.
• Gratuity: While not required, it’s customary to tip your driver 10–20% of the total charter cost for excellent service. This can be paid in cash at the end of the trip or added to your final invoice.
• Cancellations/Changes: Most companies have strict cancellation policies, especially during peak season. Last-minute changes to your route, schedule, or passenger count may result in additional fees. Always review your contract carefully before signing.

To get the most accurate quote, provide as much detail as possible about your trip—including exact pickup/drop-off locations, headcount, daily schedule, and any special requests. The more information we have, the better we can match you with the right vehicle at the best price.